Payroll Officer/ Kế toán tiền lương

Administration

• Maintains up-to-date, well organized files in support of all payroll input, tax and other withholdings.

• Provides the Human Resources Department all pertinent data for their monthly compilation of statistical personnel information.

• Ensures all payroll deductions are processed within the pay-run.

• Ensures that the master file is reconciled against the manual record before processing.

• Prints all necessary reports for submission to the Director of Finance and Director of Human Resources for verification and approval.

• Prints and distributes employees' pay slip.

Customer Service

• Provides the appropriate level of professional, courteous and caring service to other employees (internal customers) and other visitors to the division.

• Ensures all employees provide a courteous and professional service at all times.

• Handles guest and employee enquiries in a courteous and efficient manner, reporting complaints or problems if no immediate solution can be found, whilst feeding back a prompt follow up.

• Maintains positive guest and colleague interactions with good working relationships.

Financial

• Focuses attention on improving productivity levels and the need to prudently manage utility/payroll costs within acceptable guidelines ensuring optimum deployment and energy efficiency of all equipment.

• Ensures new technology and equipment are embraced, improving productivity whilst taking work out of the system.

Operational

• Ensures accurate, up-to-date and timely payroll input, processing, and payment.

• Ensures that all sign-in/sign-out forms are properly completed by all employees and are approved by their Department Head.

• Verifies regular and overtime hours against employees' attendance records.

• Ensures that all “status change” notices are duly authorized before preparing them for DP or manual input.

• Prepares the hotel’s payrolls accurately and timely as per the prescribed requirements.

• Reconciles monthly payroll costs and to prepare the resulting journal entries for posting to the General Ledger.

• Ensures that all departing employees are accurately paid in accordance with statutory requirements and as per contractual agreement.

• Ensures all clearance forms are properly completed for departing employees before payment.

• Processes year-end update on payroll system.

• Processes part-timers’ payroll monthly.

• Ensures that all part-timers' attendance records are properly completed by all employees and are approved by their Head of Department.

• Ensures accurate input of part-timers' data based on attendance record received.

• Liaises with respective department on any part-timers' discrepancy on attendance record.

• Verifies the computation, hours worked and meal break of part-timers' attendance records.

• Prints and verifies transaction listing of part-timers against the input batches.

• Prints all necessary reports and submits to the Director of Finance's office for approval.

• Verifies bank and cash listing against department cost summary.

• Prepares and submits diskette to bank for Giro payment to employees.

• Prints and distributes part-timers' pay slips.

Other Duties

• Ensures high standards of personal presentation and grooming.

• Exercises responsible behaviour at all times and positively representing the hotel and Hyatt International.

• Responds to changes in the Finance function as dictated by the industry, company and hotel.

• Reads the hotel's Employee Handbook and have an understanding of and adhere to the hotel's rules and regulations and in particular, the policies and procedures relating to fire, hygiene, health and safety.

• Attends training sessions and meetings as and when required.

• Carries out any other reasonable duties and responsibilities as assigned.